JSIA policy for semester abroad program

Students are eligible for Exchange/ Dual Degree as follows:

  
BAGA

    • Eligible to travel for Exchange in the Fall and Spring semesters of the 3rd
    • Eligible for Dual Degree in their 3rd year (2+2)
    • Exchange selection to be conducted in the Spring semester of 2nd year and in the Fall semester of the 3rd
    • Dual Degree selection to be conducted in the Spring semester of 2nd

MA DLB

      • Eligible to travel for Exchange in the Fall and Spring semesters of 2nd year.
      • Eligible for Dual Degree in their 2nd year (1+1)
      • Exchange selection to be conducted in the Spring semester of 1st year or in the Fall semester of the 2nd
      • Dual Degree selection to be conducted in the Spring semester of 1st

  • At the time of application, students must indicate whether they would like to opt for a semester exchange or a dual degree.

  • Opportunities will be considered ONLY on the basis of availability.

  • Each student is ONLY eligible to go abroad for one semester, except for the Geneva School of Diplomacy, which has an option of an additional semester.

  • Apart from the Geneva School of Diplomacy, a year-long exchange opportunity can ONLY be considered based on the following grounds:         

  • The student performs exceptionally at the host institution.

  • The student is able to demonstrate an integral need for the continuation of the semester abroad program.

  • The Dean/Academic Dean of the host institution is able to recommend the continuity and request JSIA for an extension.

  • The Dean of JSIA is able to recommend the candidate and this extension.

The following selection criteria are employed for the semester abroad/ dual degree selection process:  

  • Only those applications that meet the minimum CGPA of 5.0. 
     
  • Applicants are scored out of 100 in the following proportion:
    • 50% of the score allocated to CGPA.
    • 20% of the score allocated to Statement of Purpose.
    • 20% of the score allocated to the Curriculum Vitae.
    • 10% score to be allocated to the interview. 
        
  • Candidates with an F and I grade on their transcript or with any pending disciplinary action of the nature of suspension will be ineligible for the selection process for that semester.

  • Candidates with a history of serious disciplinary action and past conduct will be disqualified.   

  • The interview panel is to consist of the Assistant Deans for International Collaboration and one faculty member on a rotating basis.   

  • Once selected, the students will be able to select their host institution as per their rank in the selection list. Students will be able to make their selection based on an online portal. Students will also be required to sign an attendance undertaking in the form attached as Annexure I.

In case of cancellation or withdrawal, students are required to immediately notify the Assistant Deans of International Collaboration prior to their nomination. 

  • Failure to do so will lead to cancellation of subsequent exchange opportunities and serious disciplinary consequences.
  • If withdrawal or cancellation happens post-nomination, the vacant seats will then be made available to the waiting list of students. Those already nominated will not be allowed to alter their nomination.

In case of cancellation from the host institution, efforts will be made to secure an alternative opportunity in the Spring semester. This is only subject to availability.

    
Information Regarding Fees:

  • Normally, students pay their fees to JGU. Only Geneva School of Diplomacy (GSD) and University of Peace (UPEACE), Costa Rica require students to pay fees to the host university. Students also have to pay for their travel and living expenses to the host university. Each university provides information about fees and living expenses on their website.

  • All selected students will be required to attend the compulsory pre-departure orientation. 

  • All students will be required to submit a report on their exchange experience to the Assistant Deans of International Collaboration post their return. The format of the report is attached as Annexure II. The students will also have to complete the feedback form issued by International Affairs & Global Initiatives (IAGI) in a timely manner.
       
  • Failure to submit the exchange report in a timely manner will lead to the following :
    • Exchange grades and credits will not be transposed into JSIA grades and credits until the report is duly submitted.
    • Non-issuance of hard copy of exchange transcripts.

  • Transcripts are to be collected from the Examinations Office within two weeks upon submission of the soft copy of transcript from the Host University and completion of the exchange report.

  • Dual degree students are required to forward both soft and hard copies of their transcripts to the Assistant Deans of International Collaboration who will then forward the same to the Examinations Office.
  • Grades to be transposed as per the conversion table (refer to Annexure III)  

  • Failure in exchange/ dual degree courses are subject to the policy of the host institution for the purpose of re-sit or improvement. These grades will not be reflected in JSIA transcripts and the credits will not be converted. The concerned exchange students will need to complete the credit deficit at JSIA. Dual degree students will need to complete the credit deficit at the host institution.       
  • All exams and assignments are to be completed by students within the duration of their semester abroad program. If a student fails to do this on account of exceptional circumstances, then he/she will be permitted to complete the assessment/examination ONLY if permitted by JSIA authorities subject to evaluation of circumstances and the completion of the following:

    • Upon request of the host institution
    • Upon recommendation of the Dean of JSIA
    • Question papers, instructions and other relevant details will be provided to JSIA by the host institution

Credits will be awarded for the successful completion of such courses in the following manner: 

  1. One credit will be awarded at JSIA for every credit earned at the host institution. This is based on the assumption that each credit so awarded at the host institution is based on 15 contact hours.
  2. If the above assumption does not hold, then 1 credit will be awarded at JSIA for every 15 contact hours in the host institution.   

Courses taken up in an exchange/dual degree program shall be considered as elective courses at JSIA and shall be reflected in the JGU mark sheet as elective courses and must be approved by either of the Assistant Deans for International Collaboration BEFORE leaving for the exchange program. The grades obtained on an exchange/summer school/ dual degree shall be reflected on the JGU mark sheet after having been converted to the GPA scale used by JSIA/JGU. For the GPA conversion scale, refer to Annexure III. The grades obtained on a semester on exchange/ dual degree shall be marked with an asterisk with a notation that the said semester was spent in exchange/ dual degree (as the case may be). Students shall be free to attach the original grade sheet obtained from the foreign university. 
  

Students are mandatorily required to enroll in adequate number of courses at the host university to ensure that such credits earned shall convert to 15 JGU credits for BAGA students and 12 credits for MA DLB students, with a cap of 18 credits per semester. However, in the event that regulations of the host university allow for a maximum number of credits, such that the number of credits received (after conversion) as a result of an exchange/ dual degree program is less than 15 JGU credits for BAGA students and 12 credits for MA DLB students, students may elect to make up for such shortfall by opting for additional electives in preceding or succeeding semesters.   

The maximum credit obtainable as exchange credit on conversion to JSIA scale shall not exceed the credit limit set for a semester. Credits will not be awarded for non-JGU recognized courses including courses taken up by students during their summer/ winter break.

ATTENDANCE UNDERTAKING

I hereby declare that after having been nominated as an exchange/dual degree student to ………, I will commence the application procedure in time and I will attend the exchange/ dual degree program where I shall fulfil all obligations of the host university to the best of my abilities.

———————————                                                                 ——————————-

Name of the student                                                                           Signature of the student

Date:

REPORT

Name of the Student:

Batch:     

University where attended as an exchange students:

Date:    

What did you study? (What subjects? How do they serve your future plans?)

What did you learn? (Skills, methods, cultural reference, etc.)   

How did your studies contribute to your personal development? (What will you do differently after your exchange?)    

Remarks (What do you suggest for the next generation? What they should prepare for? What cultural differences they will meet? Who do you recommend the university etc.)